Community PoolAbout the PoolDuring 2010, the Westfield Village Community Pool will be open from May until September. The Calendar shows the current pool hours and days of operation. While enjoying the community pool, we kindly ask you to follow the stated pool rules at all times to ensure everyone's safety and enjoyment.A pool pass is required. Please send an email to VP-operations@westfieldvillageCIA.com and request a replacement. You will be contacted by a board member who will make arrangements to get the card to you. There will be a $6.00 charge to cover the replacement card.
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Pool Parties
Under the provisions of the contract between SWP, Inc. and the Customer, SWP shall have the first right of refusal to provide lifeguards for any function at the swimming pool. Unless otherwise specified by the Home Owner's Association, the following provisions shall apply.
- All parties must be scheduled at least seven (7) business days in advance. We cannot guarantee parties booked with less than seven (7) business days notice.
- There is a two (2) hour minimum for all parties. The number of patrons attending the party will include ALL patrons within the pool facility, swimmers and non-swimmers included. Parties are not allowed after midnight.
- Parties during normal operating hours: For 1-15 guests, no additional lifeguards required; 16-40 guests, 1 additional lifeguard required; 41-65 guests, 2 additional lifeguards required, etc. (This is subject to community policies and procedures as well as resident attendance numbers)
- Parties outside normal operating hours: 2 guards are required and will accommodate up to 50 guests; 1 additional lifeguard per 25 guests thereafter.
- The hourly rate for the lifeguards is $20.00 per hour per lifeguard.
- The lifeguards will clear the pool (not the premises) fifteen (15) minutes prior to the end of the party and begin closing procedures. If additional time is needed for cleanup or extended party time, the overtime rate is $30.00 per hour per lifeguard, payable onsite, prior to the overtime. The Pool Party Coordinator must be notified at the time of request.
- Inclement Weather Policy: In the event of inclement weather, full refunds will be made if the party is cancelled by calling the main Sweetwater Pools office or the Pool Party Coordinator at least two (2) hours in advance. Any parties cancelled within the two (2) hours of the scheduled starting time of the party will be charged a minimum of one (1) hour per guard. The administrative fee can be reapplied to a rescheduled party for a period up to 30 days.
- Cancellation Policy: Any parties cancelled by the resident with at least 24 hours notice will be refunded the lifeguard fees only. The administrative fee is non-refundable but can be applied towards a rescheduled party within 30 days.
- All monies are payable by check, money order, or credit card. No cash will be accepted. Payment is due five (5) business days prior to the party or the event will be cancelled. Payment can be made by credit card, mail, or in person at the Sweetwater Pools office.
- Bookings may not be confirmed until verification of residency, etc. is confirmed with the community representative or property manager. In that event, the date and time of the party will be 'held' until confirmation is received, at which time the Pool Party Coordinator will re-confirm with the customer.
- SWP requires an additional $60 cleaning fee for any parties scheduled before or after the regular swim season.
- If the clubhouse is rented during normal operating pool hours and does not require a lifeguard, please notify the Pool Party Coordinator so that staff can be made aware of the event and Homeowners will not be using the pool.
*If you have any further questions or concerns about the Pool Party Policies and Procedures,
Please call the Pool Party Coordinator at 281-300-6077 or email parties@sweetwaterpoolsinc.com